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People Planning Specialist/Timekeeping Specialist

Zaventem, Flanders People & HR Full Time

Job description

WHO YOU ARE

As a person you are passionate about people and their well-being. You understand an impact of optimising people planning process in different units - for co-workers, customers and business – when as a result we ensure that all IKEA co-workers have a viable working schedule. You have knowledge about global and country people planning approaches and market and legal requirements in people planning. You have an overview about current scheduling processes and time keeping software used in the stores and ability to create, implement and follow up rules and practices to ensure accountability, compliance, fairness and transparency within IKEA. You have practise in organising, storing and maintaining records and information. You have knowledge about timekeeping process. You accomplish goals, complete tasks and achieve results. You know how to work independently, take own initiatives and responsibility. You express ideas and opinions effectively in verbal and written communication. For this role we believe you need to have minimum 1 year of experience in Human Resources.

YOUR RESPONSIBILITIES

In the role as People Planning Specialist, you optimise people planning practices and co-workers schedules. You are responsible for continuously seeking and coordinating business opportunities through optimised people planning, focused on IKEA co-workers, customers and the IKEA business with IKEA values at core. You will: • Localise global principles and guidelines and ensure they are implemented in the people planning process and they are reflected in utilisation of staffing systems and tools, optimised people planning practices, and co-workers schedules and timecards • Support the People Planning manager in administrative tasks associated with schedule creation and mgmt. • Support unit people planning specialists continuously to ensure the development, adaptation and quality improvement of schedules and reported time, i.e. they are in line with forecasted hours and have updated co-worker availability and skill levels by training them in the process and tools used for people planning. • Be responsible for following up the unit people planning process from forecasting (where highlighting commercial influences are taken into consideration) to ensure schedules and actual worked hours comply with all labour rules and internal requirements and can be used to determine a co-workers total rewards. • Identify possible improvements in the people planning process and tools and escalate any potential deviation to the people planning manager. • Monitor the cost and usage of payroll programs, develop recommendations as appropriate, and negotiate cost with insurance carriers, vendors, brokers, and consultants if needed on local level • Track the national payroll budget in the organisation and manage existing compensation components to keep co-workers satisfied and the rise of costs manageable. • Continuously monitor people planning-related KPIs and produce schedule and timecard-related reports. • Implement the global timekeeping framework and guidelines as provided by the Center of Expertise. In this role you will report to the People Planning Manager. This role is located in Zaventem

TOGETHER AS A TEAM

IKEA is all about people, and our team make sure to bring the best people on board to keep our strong spirit of togetherness. We believe that different experiences and backgrounds collectively make us wiser and stronger, and we ensure that our co-workers bloom into their best selves as they contribute to our business.

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