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IKEA Food Administrator

Mumbai, Maharashtra Food & Restaurant Full Time

Job description


• Experience in logistics/retail environment
• Stock taking experience
• Book keeping experience
• Likes working with figures/reports
• Working with computer systems
• Attention to detail and accuracy
• Ability to act on own initiative


• Securing the correct flow of ordering, goods receiving and invoices
• Registration of orders and securing order confirmation
• Registration of delivery notes
• Secure matching of delivery notes against order documents and take actions upon deviations
• Registration of waste
• Registration of transfer in/transfer out documents (internal stock adjustments) as well as the proper handling of associated costs
• Coordination of regular stock counts (delegate counters and prepare necessary paperwork)
• Ensure that inventory management is performed in the most efficient way according to IKEA’s processes (such as handheld devices etc.)
• Identify stock deviations and alert management in order that proper actions are taken
• Registration of stock corrections when required
• Ensuring that invoices match the delivery note, identify deviations and alert management in order that proper actions are taken
• Be the control person against the orderer of goods, according to the 4 eyes principle
• Control point for all IKEA Food invoices before submission to Finance/accounting department and checking all mandatory requirements. Invoice coding on IKEA Food invoices according to book-keeping demands.
• Register approved credit notes in the system
• Timely and correct registration of activities
• Ensure correct financial handling of stock
• Secure that proper end of period reports are existing
• Cooperate with country Business Analyst to secure the correct setup of local articles, promotions and combos, prices etc.
• Providing the management with business information such as regular and ad-hoc reports, KPIs, activity follow-ups
• Identify articles requiring inventory spot-checks and coordinate the spot-checks
• Support management with monthly accrual process
• Carry out all actions in accordance with local laws as well as IKEA internal rules and guidelines


It’s about attracting visitors to the stores, encouraging IKEA store visitors to stay longer and enjoy more, making it fun for everyone, offering great food with quality at the lowest prices, giving visitors a tasty reason to return again and again, and providing co-workers with a chance to rest and re-charge.
To ensure the full potential of IKEA Food is realised, the following 10 tasks must be fulfilled:
1. Attract visitors to the IKEA store
2. Offer a range that appeals to the many people on the market
3. Strengthen the low-price profile of the IKEA store
4. Strengthen the quality perception of the IKEA store
5. Contribute to a day out for the whole family
6. Strengthen the Swedish profile of the IKEA store
7. Build trust for the IKEA store among customers, co-workers and suppliers
8. Ensure that IKEA co-workers get a good meal for a low price
9. Serve the many store visitors
10. Be efficient and generate a reasonable profit
By doing this, IKEA Food supports the IKEA store in selling more IKEA home furnishing products.