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Admin support specialist

Moscow, Moscow - Explore location Purchasing & Sourcing Full Time

Job description


•Strong PC skills, knowledge of office software (MS Word, Excel, Power Point)
•Analytical, methodical, well structured
•Good time management
•Good English skills (Pre-intermediate level)
•Contract database implementation experience as an advantage
•Experience in the legal matter related to purchasing of goods and services
•Background in procurement or similar positions including working with contracts
•Ability to lead business with a holistic view.


•Keeping contract base updated and filled on time
•Being responsible for Power of Attorneys release for DC Esipovo
•Archiving contracts and other documentation
•Conducting non-commercial agreements with vendors
•Secure compliance of Russian legislation, IWAY, internal Company’s policies, rules and manuals of all service companies
•Secure the continuous improvement of standardization, consolidation and procurement compliance
•Support management team in administrative matters
•Handling administrative tasks, distribution of stationery, work with correspondence, various documents, tables, reports, presentations, etc., following needs of company
•Comprehensive assistance and overall support in miscellaneous tasks of company.


We don’t want to brag, but in our team we’re born negotiators. Together we source the world for suppliers for everything from raw materials for products to ink for the printer. Our mission is to maximise what suppliers can provide at the lowest possible prices while assuring safe and sustainable sourcing at all times. Most importantly: we build mutually beneficial partnerships for the long term. There’s nothing better than a great deal where everyone wins!


Full compliance with Labor Law, official employment;  

Stable salary payment 2 times per month;

Annual salary review;

Subsidized meal in canteen and the possibility of ordering ready-made meals to take away;  

Medical insurance with wide coverage, including dentistry, from start of work; 

Life insurance from start of work;  

Friendly colleagues;  

Learning offer for professional growth; 

Partial compensation for fitness club; 

Staff discount 15% on IKEA goods;  

Staff parties and gifts; 

Corporate transfer from Klin, Vysokogorsk, Solnechnogorsk, Zelenograd.

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