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Secretary, Ikea Services

Leiden, South Holland Marketing & Communication Full Time

Job description

You see things a little differently. So do we. We believe that what you value is more important than what your CV says.
We offer positions that will challenge your skills and let you grow. Come and see things a little differently with us.

About you

You are passionate in providing service and enjoy working with administration. You are inspired by working with people from all over the world, and you are skilled at creating and maintaining relations.

As a person you are flexible, hands-on and pro-active and get the job done. You are well-organized, and have the ability to prioritize. You are a person of integrity, with high ethical and moral standards, for whom discretion is a matter of course.

We are looking for someone who has several years’ experience of similar work with passion for service and administration. Since our corporate language is English, you must have an excellent command of the English language.

And, of course, you will need to share and demonstrate the IKEA values and have a genuine interest in home furnishing.

You will be based in Leiden and the assignment is full time.

About the job

As a Secretary for our Group Management team, you’ll have an active and varied role in a truly international environment

More specifically that means

  • Manage and coordinate agendas
  • Provide support for e-mail contacts and correspondence
  • Manage and follow-up travel bookings, Handle requests for visa
  • Administer travel expense claims
  • Prepare and organize meetings, including logistics, meeting materials for participants, hotel bookings, lunches, etc.
  • Prepare internal communication materials, such as PowerPoint presentations, with special focus on lay-out and language
  • Archiving of documents
  • Monitor and update various materials on the IKEA intranet, “IKEA inside”
  • Provide support for various other shared administrative tasks

We look forward to receive your application!

The position is a full-time position based in Leiden, the Netherlands. If you have any questions about the position, please contact Fernanda Cavalcanti, (, HR Leiden.

Your application, written in English and consisting of a covering letter and CV, should be registered on-line. Please note that an (online) assessment, as well as a background check will be part of the recruitment process.
We regret that we are unable to handle applications made by e-mail.

The Ikea Group is a world leader in the home furnishing business. We are a values-driven company with a passion for life at home and a vision to create a better everyday life for the many people. Our group function acts as a center of expertise, provides support and leads the development of Ikea Group directions and strategies, touching the 43 countries where we operate.