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Expense Claim Specialist

Älmhult, Kronoberg Finance, Accounting & Tax Full Time

Job description

Company description

Can you really reach out to the whole world, creating a better everyday life for the many people? In Älmhult, Sweden you can. Älmhult is home to IKEA of Sweden. Here the IKEA range is developed and made available to stores and customers all over the world. At IKEA of Sweden you will work in a truly international and dynamic environment. You will have different opportunities to learn new skills and where the goal always is to create a better everyday life for the many people.

Job description

We are now looking for Expense claim Specialists to the Accounting department as we are building up a new global back office support team. We offer a challenging and inspiring role where you will have the possibility to be a part of building a great team working together to support the business in the best possible way. Are you ready to grow with us?

This listing consist of 6 open positions for Expense claim Specialists

The accounting department at IKEA of Sweden manage the accounting for a number of subsidiaries within IKEA Range & Supply.

We are now also setting up a support function for handling Travel & Expense claims (TEC) for several companies located in several countries. As an Expense claim Specialist you will be a part of the TEC support team. You will support our co-workers with their travel & expense claims, work with analysis and reconciliations, do audit on claims, administer credit cards, improving processes to gain efficiency and quality to support the business and our stakeholders. You will report to the Expense claim services Manager at IKEA of Sweden AB.

As an Expense claim Specialist you manage, together in the team, the Travel & Expense support to our co-workers and the main focus areas and responsibilities are;

• Provide in-time support to the users in order to help them solve their issues in a proper and timely way
• Follow-up on expense claims with pending open questions or issues and release claims for payments
• Communicate with TEC super users and SA TEC support team with issues found during the process or when updates/maintenance in the system are needed
• Provide TEC user trainings for IKEA co-workers in the claims handling system
• Scanning and archiving of claims
• Responsible for that control procedures are followed/updated and compliant to global and country specific Travel & Expense policies and making sure that all information is correct when auditing the claims
• Credit card administration duties (applications, reminders, assigning/unassigning cards in TEC)
• Handle credit card & Airplus reconciliations, analysis of unmatched transactions and act upon deviations
• Support companies in the monthly closures when it comes to accruals
• Actively participate in the work to increase efficiency and quality by working with KPI´s

The planned startdate for this position is 2020-02-01


We believe that you have a Bachelor degree in Business Administration or equivalent working experience. You have a good understanding of accounting principles with experience from an international environment and are ready for new challenges.

You have very good knowledge in English, both in writing and speech. You have also good knowledges in one or more of the following languages: Swedish, Chinese, Polish, Czech, Italian, Serb, Russian, German or Indian languages. You communicate in a clear and simple way.

You take pride in being accurate, are analytical and are able to complete your tasks efficiently. You are curious, are open to new ways of working and strive to improve processes. Development comes natural for you and is a vital part to reach the vision and the goals.

You have good knowledge of MS Excel, are interested in and have experience from working with financial systems and/or travel & expense claims systems.

To be successful in this role you need to have a strong business understanding and to be able to prioritize your work. As a person you are positive, a good team player and have very good communication skills.

The IKEA values inspire you and creating a better everyday life for the many people guides you in your work.

More Information

If you have any questions about the role please contact the Accounting Manager, Magnus Carlberg +46 70-831 09 77 or Recruiter, Jakob Bergström+46 70-147 48 90

Does this sound interesting to you? Please send your application, CV and personal letter, in English latest by November 27th, 2019. Make sure you tell us why you would be a good fit for this role!

IKEA Range & Supply has the responsibility to develop, design, produce and supply IKEA stores with home furnishing solutions available to the many people. Each year IKEA Range & Supply introduce 2,000 new products in the IKEA stores. The total range is almost 10,000 products.