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Allocation Specialist

Älmhult, Kronoberg Marketing & Communication Full Time

Job description

Company description

IKEA Communications AB

What if you could inspire to make everyday life just a little bit better?
The answer is simple: You can. This is what motivates us at IKEA. We’re constantly searching to find new ways to be better. We use insights from real life at home all over the world, learning about the needs and dreams of people. We use our home furnishing knowledge to help inspire people with ideas and solutions that will help them live the life they want.

At IKEA Communications, we’re people-centric, have a passion for making great stuff, and we aim to be the best communication partner for the whole of IKEA. We work closely and together with our colleagues across IKEA, creating state-of-the-art communication at the lowest price. Located in Älmhult, Sweden, we’re a melting pot of many different nationalities and cultures. Because in order to make things better for the many, we want to involve people from all parts of the world. Nonetheless, we never forget our Swedish heritage that forms the backbone of who we are today.

We’re on the lookout for passionate doers, idea makers, creative thinkers - people who want to find answers to everyday problems in people’s lives, for society and the planet.

Do you also believe in celebrating the everyday life? Do you want to be part of making it happen from idea to paper or pixel? Then keep on reading.

Job description

Right now we are setting up an Competence Allocation function to support the Assignments in IKEA Communications, and we are looking for Competence Allocation Specialists.   

The Competence Allocation team is a new function to support the IKEA Communications assignments and projects with efficient ways of making conscious choices of internal and external competences into high performing versatile teams, delivering to all project needs and expectations.

As Competence Allocation Specialist you will be responsible for ensuring assignments are setup for success by securing the allocation of the right competence at the right time and cost in the different stages of the communication development process.

Examples of responsibilities in this role could be:

  • In close collaboration with assignment areas you define and set clear expectations on the level of competence expertise required to meet and deliver to assignment demands. 
  • Together with your colleagues coordinate the planning of internal/external capabilities across all assignment and competence areas. You are also enabling the necessary dialogues to build and maintain an up-to-date competence base for efficient competence allocation.
  • Handle all day-to-day competence allocation activities of existing and incoming assignments in an efficient and timely matter, prioritising as needed.
  • Prepare regular analysis and reports of competence availability, potential instances of underutilization, billable hours, capacity forecast and competence gaps for ongoing/upcoming assignments.
  • Explore and evaluate multiple team set-up alternatives from the competence base, identifying the best possible team constellations to meet the competence needs of incoming assignments.


Our Competence Allocations Specialists are people who are passionate about creating results and business impact by efficient communication that will make a difference for the IKEA customer. Structured and organized people who enjoy both tactical and hands-on work with operational excellence in mind. People who find great motivation in supporting, structuring, organizing and enable teams achieve and develop, driving results, and excited about delivering great work.

You'll need:

  • Experience working with creative agencies, campaigning and/or communication development organizations for big brands.
  • Experience implementing and managing internal tracking and report processes, including staff utilization tracking and capacity forecasts.
  • Experience in creating budget quotations.
  • Knowledge in project management and project management methods and tools.
  • Experience working in a multi-cultural, creative, and inclusive work environment.
  • Fluency in English, spoken and written.
  • Experience in stakeholder management and great interpersonal skills used in situational based problem-solving.

More Information

This is a place where you can focus on doing what you love. There are no dress codes or closed offices. No day is ever the same. All ideas are welcome. Everyone tries to pitch in when needed, and failures are seen as a way of learning. When you enter our building, we want you to feel that you can inspire billions of people all over the world. 

Are you ready to make the world a little better, together? We want to hear from you!

We look forward to receiving your application in English. The latest by 17th of October. 

We do not accept applications by e-mail. If you are one of the candidates we think have the required experience we will contact you by email or phone to plan a telephone interview. In some cases recruitment processes may take time, so we kindly ask you to be patient in this regard.