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Administrative Support | IKEA Identity, Range and Communication | Core Business Franchise

Älmhult, Kronoberg Administration & Support Services Full Time

Job description

Company description

The world is changing and so is the IKEA business. Nevertheless, one thing remains forever the same ─ our vision to create a better everyday life for the many people.

To enable this, we are looking for a solution-driven, hands-on team player with great administrative and organisational skills to support the area's management team and internal processes by taking care of administrative and organisational tasks while also align and improve administrative processes in collaboration with other IKEA areas.

We offer a unique opportunity to develop a holistic view of the IKEA business. When you grow, IKEA grows too. Do you want to make a difference?

About Inter IKEA Systems and Core Business Franchise

Inter IKEA Systems B.V. is the franchisor and the owner of the IKEA Concept, including the IKEA trademarks. In Core Business Franchise we are responsible for the IKEA strategic framework, keeping it together through an IKEA Concept which is updated, relevant, implemented and followed-up together with all IKEA trademark users.

We enable IKEA people in the value chain by developing new ways of working supported by processes, methods, tools and services. We do that by leading the development of solutions that ensure a unique and successful meeting with existing and new IKEA customers. Leading when and how IKEA expands, we enable one common way of working, with high impact at a low cost.

In our working environment everyone feels encouraged to experiment, try new ways and dare to ask: “What if…?” We care for performance with meaning, where you can develop yourself and your career globally. Read more about us at franchisor.IKEA.com


Job description

About the assignment

We believe a better home creates a better everyday life. To fulfill this, we are committed to building a better IKEA through our offer and how it comes to life.

In this assignment, together with your team, you secure the administrative and organisational tasks and requirements are met and the optimal administrative processes and developed and followed within the area and in alignment with other areas in the organisation.

To be successful, finding solutions and getting things done comes easy. You have a genuine interest in people and a passion for simplifying everyday work life for co-workers. You are motivated by finding and ensuring structure, prioritising and securing accuracy while at the same time having a track record of being a team player that establishes and maintains good relations and collaboration with all relevant stakeholders.

As Administrative Support you will:

  • Support managers by taking care of assigned administrative tasks.
  • Support human resource related tasks, including the introduction of new co-workers.
  • Support the Business Navigation function with various tasks, such as invoice handling.
  • Carry out practical and administration tasks including organising and facilitating meetings and other events. Handle contact lists, distribution lists, common meeting calendars, etc.
  • Take notes in applicable meeting forums.
  • Contribute to activities aimed at increasing awareness of the department’s goals and ambitions using our internal communication channels.
  • Enable a good working environment within the department and be a spokesperson for office-related matters.
  • Make sure the administrative information flow and routines within the department are secured.
  • Engage in or lead various projects.

Qualification

About you

You have experience leading projects and working in a process landscape with a good understanding of IKEA ways of working. You have gained knowledge about IKEA processes, tools and working methods and have been successful in working with office management, meetings planning, project management and administrative compliance.

You have an ease of working assignment based in a process landscape. As you will collaborate with and support experienced colleagues from across IKEA organizations, you are already valued for your people skills and ability to build trustful relationships across a wide range of stakeholders.

We expect you to have a good understanding of the IKEA vision, IKEA Concept and IKEA business idea. You always stand for IKEA culture and values.


More Information

If you find meaning in creating a better everyday life for more of the many and are triggered by finding better ways as most things still remain to be done, send us your application by latest January 21st 2019.

We will screen and interview candidates continuously as the applications come in.
A few more details for you

This position is full-time (40 hours per week) and is located in Älmhult, Sweden. 

Please send your application – CV and letter of motivation – in English and tell us in what assignment you would be a good fit for and why.